The 1,000-Hour Problem: What Poor Meeting Room Efficiency is Costing You

What happens when the “easy tech” makes things harder?

You know the kind of room I’m talking about.

The one where everything should just work.

But instead, you’re five minutes in, still hunting for the right shortcut, or calling IT, again, all while your meeting room efficiency quietly slips away. And here’s the thing, it’s rarely one big failure. It’s the little moments of friction that slowly chip away at your day.

• A login that’s glitchy

• A screen that’s outdated

• A shortcut you’ve explained to the team… again
  
  

You work around it. But after a while, the workaround becomes the workflow. And that’s when time and patience starts to disappear.

The real cost of poor meeting room efficiency? It’s bigger than you think

Let’s talk numbers.

The average meeting room tech issue eats up 8–10 minutes[1] of productivity. Multiply that across five rooms, three meetings a day, and you’re looking at over 1,000 hours a year – gone.

That’s just one office.

Now throw in:

• The extra IT tickets

• The “We’ll just use my laptop” moments

• The expensive tech that never gets touched

Oh, and here’s a stat that might sting:

37% of meetings get delayed by tech issues[2], and 22% of IT support tickets are tied to meeting rooms. That’s not just a tech problem, it’s a meeting room efficiency problem.

And a lot of it? It never even gets logged. People just make do, or give up.

What we’ve seen (and what we hear every day) that affects meeting room efficiency

In sales, I spend a lot of time talking to IT teams, ops leaders and channel partners. And while the setups vary, the stories don’t.

“I want my team to tap the screen and get going.”
“We need something easier to manage.”
“I’m tired of explaining the same thing twice.”

The modern workplace is fast.

84% of people want their work tech to be as intuitive as their personal devices.[3]

(And honestly, I don’t blame them.)

If your meeting space slows people down, it’s not doing its job. And at scale, that friction isn’t just frustrating, it’s expensive.

So what are we doing about it?

With Launcher v2, we knew it was time to rethink what that front-of-room experience should feel like. Not just cleaner. Not just faster. But genuinely easier – for every user, every time.

Because improving meeting room efficiency starts with removing friction, we went back to basics:

• Cut the clutter

• Modernized the layout

• Made it easier to manage, from one screen or one dashboard

It’s still Launcher.

But it’s Launcher built for how we meet today.

Who’s this really for?

If you’re in IT, and you’re spending more time fixing rooms than focusing on strategy…If you’re in procurement, trying to measure value vs frustration…Or if you’re a partner thinking, “This is what our clients keep asking for”… Launcher v2 was built with you in mind. No more excuses. No more “it’s fine for now.” Just smarter spaces, finally.

– Eddie